How Much Do AIO Copiers Cost?

AIO Copier Price and Feature Guide

Copiers that do more than make copies go by several names: all-in-ones (AIOs), multi-function copiers (MFCs), multi-function printers (MFPs), and multi-function devices (MFDs). While it's possible to buy a standalone copier, businesses are increasingly buying copiers that also print, scan, and fax. But before you go out and purchase an all-in-one copier, it's important to think about which features are most important to your business.

All-in-One Copier Features

Just because an AIO can do everything doesn't mean you need it to do everything. The greater the functionality of a multi-function device, the larger its sticker price. Avoid spending more than you need to as well as failing to get the functions you need by keeping the following points in mind.

  • MFDs can be divided into two basic categories: 3-in-1 (print, scan, copy) and 4-in-1 (print, scan, copy, fax). With faxes becoming obsolete, the question must be asked whether the fax function is needed at all. If it is, do you want the added utility of the PC Fax function (which lets you send faxes from your computer in addition to standalone faxing from the copiers keypad)?
  • Do you need network scanning? A network (or IP) scanner is installed on and shared over a network, allowing a document or photo to be scanned on the MFD and sent to computers on the network. A local scanner, on the other hand, connects to the scanner via USB.
  • If copying is a prime function of the device, it should allow for standalone copying (no PC required).
  • Some MFCs allow direct email scans (i.e. "scan and send", a function that lets you scan a document on the device and send it directly to an email recipient, rather than doing this through a PC, i.e. Scan to Desktop). Other network scanning options include Scan to FTP and Scan to URL.
  • The various network functions (network scanning, network printing, etc.) of an MFP copier assume that the machine does, in fact, have Ethernet and WiFi connections. Most machines should have this type of connectivity.
  • It almost goes without saying that multi-function copiers double as a network printer for your office. Printing and copying from the same device, however, increases its duty cycle (the amount of prints a machine can safely make per month), as does receiving faxes. Don't forget to calculate the total print output from all input sources when determining the machines duty cycle.
  • Make sure that the multi function copier (MFC) has sufficient speed (expressed as page per minute;or ppm capability).
  • To see a list of other features important for a digital multi-function copier AIO, click here.

What Are Average Costs Of A Business Copier AIOs?

All-in-One Copier Average Pricing

  • Home or home office all-in-ones are widely available for under $1,000, and some very basic machines (print, scan, copy, speeds up to 20 ppm, duty cycle of 1,000-2,000 pages) cost less than $500.
  • Business class all-in-ones start at $1,000 and $2,000 but can cost an average of $50-$60,000.
  • All except the largest organizations should find an all-in-one with print speeds of 30 to 60 ppm more than sufficient.
    • For example, an AIO copier that runs 55 ppm, 200,000 page/month machine that copies, emails, prints, and scans costs $15,000-$20,000.
    • An AIO machine with up to 35 ppm print speeds and a 125,000 page/month duty cycle that prints and copies only might costs $9,000 to $10,000.
    • A AIO that copies, prints, and scans at speeds of 25 to 30 ppm, with a duty cycle of 100,000-125,000, might cost $7,000 to $8,000.
    • Rather than purchasing an all-in-one, consider leasing.

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